Procurement Planning and Bid Management

Course Objectives

By the end of the course, participants will be able to:

• Write strategic procurement objectives and initiatives to support long term directions
• Arrange ‘spend items’ into categories that support planning of go-to-market strategies
• Apply demand forecasting techniques to improve planning of procurement activities
• Generate vendor integration strategies to ensure supply security
• Evaluate vendor bids in a scientific manner to support selection decision making

Who Should Attend?

Purchasing and supply chain professionals at all levels of the organization who are involved in planning, sourcing, buying and bid selection activities, as well as personnel who are involved in the purchasing process.

Course Outline

• Strategic procurement planning
  • Setting procurement mission and objectives
  • Selection of improvement initiatives
    • Structure-related initiatives
    • Systems-related initiatives
    • Workstreams-related initiatives
    • Culture-related initiatives
  • Performance measures and targets
  • Communication of procurement plan
  • Stakeholder engagement

• Spend category planning

  • Spend category profiling
  • Spend impact analysis
    • Financial impact
    • Vendor segmentation
  • Market risk analysis
    • Value chain analysis
    • SWOT analysis
    • Porter’s five forces
    • Risk heat maps
    • Vendor risk scores
  • Category report consolidation

• Vendor integration

  • Vendor prequalification process
  • Vendor prequalification criteria
    • Legal criteria
    • Financial criteria
    • Technical criteria
    • Staff criteria
    • HSE criteria
  • Strategic partnering
  • Supplier diversity programs

• Bid evaluation and selection

  • Bid management process
  • Bid evaluation criteria